REPORTS/FORMS
An injury report is submitted when an athlete is injured during training, competition or in the supervision of SSCV coaches/staff.
Must be filled out the same day or within 12 hours of injury occurring. Here is a link to the Injury Report.
Incident Report is when an incident has occurred such as, policy violation, encounter with a Vail Resorts Employee. Also, think, will this incident possibly be reported to Management at SSCV,
Must be filled out same day or within 12 hours within time of Incident.
For VSSA student-athletes - must be filled out 2 weeks prior
Inspection of the program's assigned vehicles must be completed on a weekly basis by the program's staff or administration.
Save the above form to your own Google Drive before adding information!
Open > File > click ‘Make a copy’ > save to your own Google Drive > rename and fill out. Use this as your template going forward.
Reimbursements must be turned in within 30 days of expense and approved by your Supervisor/Program Director/Tiffany or they will not be reimbursed.
Submit reimbursement requests to: Liz McDonald at
lmcdonald@skiclubvail.org - Questions? Call Liz 970-790-5420.
PLEASE NOTE:
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If you have an SSCV Expensify account, SSCV does direct deposit reimbursements through that. Call Liz 970-790-5420 to find out what is needed. All others are processed as a check.
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Share each reimbursement form with Liz and include dated & itemized receipts (required for all reimbursements, no exceptions)
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Checks are cut once a week and will be left on Betsy's office door for pick up.
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Mileage requests must include the actual start and end destinations. Travel mileage starts at VSSA or SSCV. The form will calculate out the correct amount automatically.
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Foreign transactions or amounts over $500 ALSO require a copy of your credit card statement showing your name, card number & the transaction (with exchange rate).
In limited cases, staff may request checks for travel advances. Any requests made must include Program Director approval before submissions to the accounting staff. Requests are due a minimum of 48 hours before departure. Please be sure that check requests are approved by your direct supervisors. Unsigned expense reports and check requests are not eligible for reimbursement.
For any accident involving a Ski and Snowboard Club Vail owned vehicle or trailer. Must be filled out and returned to Operations within reasonable timing after the accident has occurred.